Job Description

At Broadridge, we’ve built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.
We are seeking a seasoned Executive Administrative Assistant in our 605 Third Avenue, NYC location to primarily support a SVP of Sales Management and his direct reports.
Executive Assistant Responsibilities
Provide administrative and related services primarily for Sales SVP and his direct reports and intermittently for their sales team. This includes, but is not limited to calendar and phone management. Must be able to distinguish urgent calls from others and act accordingly. Must be able to handle sensitive information while retaining confidentiality at all times.
Calendar management – manages and coordinates heavy, complex meeting schedules with members of the Company’s Executive Committee, senior executives and clients. This includes the management of calendars, related correspondence, meeting details, logistics coordination.
Events – Manages events, client and executive meetings, and staff meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for these various events and meetings.
PowerPoint, Excel, Visio and Word Documents – Ability to create and edit presentations and reports using PowerPoint, Excel and other applicable software. Prepares electronic files with strong ability to proofread for spelling and grammar. May be responsible to take, transcribe and distribute meeting minutes. Compose and/or type memorandums and letters and all other correspondence.
Travel coordination- Manages and coordinates travel arrangements and related meetings, which are sometimes international. Includes the management of calendars, creation of itinerary, travel plans, expense reimbursements, filing, etc.
Expense Reports – Collect receipts and prepare expense reports for SVP and his direct reports
Organization Charts – Maintain and update organization charts on an as needed basis
Time & Attendance – tracking and approving hours worked and exceptions on a bi-weekly basis
Procurement – Serve as point person to coordinate the ordering of supplies and approval of new equipment for sales team (laptops, phones, etc) including tracking of eligibility.
Client Visits – Coordinate resources for client visits to our NYC locations and serve as a conduit to staff in Edgewood coordinating on-site visits by clients.
Other administrative and support tasks, as assigned.
Reception Area Back-Up Responsibilities may be asked on an infrequent basis and can include:
Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
Answer screen and forward incoming phone calls
Liaise with facility management vendors and IT department for associated conference room needs
Provide basic and accurate information in-person, via phone or email
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Qualifications
8-10 years of experience supporting high profile executives in a similar Executive Assistant role
Exceptional knowledge and experience working with PowerPoint, Excel, Word
College degree highly desirable
Advanced experience with calendar management, scheduling/meeting invitations through email (Outlook)
Write professionally, have excellent command of written English, grammar and strong proofreading skills
Be adaptable to working with multiple personalities and with all levels of management in fast-paced industry, with short turn-around deadlines and competing priorities
Salary range $30.00- $34.00 hourly. Bonus Eligible.
Broadridge considers various factors when evaluating a candidate’s final salary including, but not limited to, relevant experience, skills, and education.
Please visit
www.broadridgebenefits.com
for more information on our comprehensive benefit offerings

LI-CS2

Broadridge associates helped us envision our Connected Workplace – a work model that allows associates around the globe, dependent upon their role responsibilities, to take advantage of the benefits of both on-site and off-site work to support our clients, one another, and the communities where we live and work. Our Connected Workplace is grounded in the concept of FACS: Flexible, Accountable, Connected, and Supported, which is our commitment to our associates. FACS supports our strong culture and allows us to achieve business goals while supporting meaningful work-life integration for our associates.

We are dedicated to fostering a diverse, equitable, and inclusive environment and committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates can only do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates diversity in all its dimensions.
Disability Assistance
We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone’s strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws. US applicants: Click
here